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Documents Required for Import Customs Clearance in Nepal

Documents Required for Import Customs Clearance in Nepal

Customer clearance is necessary for all commercial cargo, whether it is intended for import or export. This simply means that companies involved in importing and exporting goods to and from the nation must get past certain customs hurdles as set forth by the government.

Preparing documents to be submitted electronically or physically along with the consignment is a common step in the customs clearance process. This aids in the calculation of the taxes and duties that will be assessed on the cargo by the relevant authorities.

The kind of paperwork needed for customs clearance typically varies depending on the kind of cargo being shipped. Additionally, it might change based on the cargo's country of origin and final destination. As a general rule, however, most businesses must adhere to a set of general documents when importing or exporting goods.

Documentation and certifications for imports in the importing nation

Here, information is given regarding the paperwork that importers must present to customs officials in order to complete the clearance process.

The paperwork needed in the importing nation to accept the shipment of imported goods depends on the importation of the product, multilateral trade agreements, bilateral or unilateral trade agreements, and other trade policies of the government of the importing nation. The import documentation necessary in the importing nation also depends on the type of goods being imported (general goods, personal effects, dangerous goods, livestock, etc.), the government of the importing nation's regular trade policy, and the particular goods being imported to the importing nation (Arms and ammunition, health products, food products, chemicals etc.)

The registered firm or company to follow up procedure of export to third country by air freight is required to prepare and present the following documents for exports from Nepal:

  • Document for Customs Entry prepared by the importer's customs broker or the importer (as specified by the importing nation's customs).
  • Customs bond if applicable, to import certain goods into the country of importation or to request import subsidies from the government of the country of importation.
  • Customs declaration Importing country import customs clearance declarations in the format required by the government of the importing country.
  • Import LicenseIf necessary, obtain them from the importing nation's government agency.
  • Insurance Certificate issued by the officially recognized insurance provider.
  • Certificates of Inspection some importers require that the exporter (seller) send the goods to be inspected by an internationally renowned inspection agency, such as SGS, BVQI, or another Quality inspecting agency, via LC or Purchase order.
  • If applicable, an ATA CARNET/temporary shipment certificate.
  • Purchase order or Letter of Credit between the importer of goods from outside the country and the supplier.
  • Commercial invoice and packing list provided by the product seller
  • The competent authority of the product's country of origin issues the Certificate of Origin.
  • If needed, a Certificate of Analysis The buyer may request that the seller include an analysis certificate for the goods. The same certificate aids the customs officials of the importing nation in verifying the importation of the good.
  • If applicable, a Certificate of Free Sale:A certificate of sale is included by the exporter with the goods sent if the goods are not being used for commercial purposes.
  • Weight Certification, if necessary: A weight certificate from the exporter is needed in a number of situations, such as when determining whether a flight or vessel is suitable for takeoff or landing, when applying for government benefits related to exports or imports, when calculating import or export duties, and more.
  • If applicable, a consular invoice is required by some importing nations in order to clear goods through customs. These documents must be attested by an embassy there.

Documents required for customs in Importing country for specific products

  • Health Certificate if applicable
  • Ingredients Certificate if applicable
  • Inspection Certificate if applicable
  • Pre-Shipment Inspection certificate if applicable
  • Phytosanitary Certificate/quarantine certificate if applicable
  • Radiation Certificate if applicable
  • Electronic Export Information if applicable
  • Certificate of Health or Sanitation if applicable
  • Generic Certificate of Origin if applicable
  • Dangerous Goods Certificate if applicable
  • Fisheries Certificate if applicable
  • Fumigation Certificate if applicable
  • Halal Certificate if applicable
  • Dock Receipt and Warehouse Receipt if applicable
  • ISPM 15 (Wood Packaging) Marking certificate if applicable
  • Product manual or Product catalogue if applicable
  • Certified Engineer's Report if applicable
  • Chartered engineer’s certificate if applicable
  • Product specification certificate
  • Other specified documents if applicable

Bank Import documents in Importing country

  • Bill of Exchange
  • Purchase order or Letter of Credit
  • Commercial Invoice cum packing list
  • Pro forma Invoice
  • Certificate of Origin
  • Insurance Certificate
  • Certificates of Inspection if applicable
  • Electronic Export Information if applicable
  • Certificate of Health or Sanitation if applicable
  • Other specified documents if applicable

This post explains the various documents that must be submitted to the customs authority of the importing nation in order to get the shipment cleared and then move it out of the port of the nation's customs.

For more Accurate information and services regarding importing in Nepal do not hesitate to contact Cargo Nepal Pvt. Ltd. 

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